Terms & Conditions

1. Privacy Policy and GDPR

1.1 About

This privacy policy explains what personal data we collect when you use the SpaceMe website and how we use it. All data is stored securely to remain compliant with GDPR requirements. The site is protected with industry-standard SSL encryption.

1.2 What personal data we collect and how we use it

We may collect the following information from website interactions or direct communication with us:
• Name
• Email address
• Phone number
• IP address*
• Browser type, version and pages visited*

We will never share your personal information with third parties except when required by law.
*Used by analytics tools.

1.3 Cookies

SpaceMe uses cookies to support normal website functions and improve user experience. Cookies help us remember preferences, support website features, and gather anonymous analytics data.
We use cookies for:
• Login or session-related functions (if applicable)
• Analytics tools
• Third-party integrations such as maps or fonts

1.4 Your rights

You have the right to request access to any personal data we hold about you. For access or correction, email us at info@space-me.com

1.5 Third-party links

Our policy does not extend to external websites we may link to.

1.6 Updates

Any updates to this policy will be posted on this page.

2. General

We reserve the right to refuse service to anyone for any reason at any time.

You agree not to reproduce, copy, sell or exploit any part of the website, its content, or its services without our express written permission.

3. Use of the Platform and Content Submission

SpaceMe is a platform designed to connect yoga teachers and retreat organisers with suitable venues. SpaceMe does not participate in or manage booking transactions; we only facilitate introductions between users and venue owners.

By submitting information, images, or other content (“Submissions”) to SpaceMe, you grant us a non-exclusive, royalty-free, perpetual, transferable, irrevocable and fully sub-licensable licence to:
(a) use, reproduce, modify, translate, distribute, publish, and publicly display such content in any media; and
(b) use the name associated with your Submission.

3.1 Responsibility for content

You are fully responsible for all content you upload. You may not submit:
• Illegal, defamatory, obscene or offensive content
• Content that violates privacy or publicity rights
• Content that infringes copyrights, trademarks or other proprietary rights

Any damages arising from your submissions are your responsibility.

3.2 Photo requirements

By submitting photos, you confirm that:
• They are high quality, clear, and accurate representations of your venue
• They are your own original work or you have rights to use them
• They are relevant to your venue, accommodation, location or retreat activities
• They do not contain harmful, explicit or offensive material
• They do not contain promotional logos or unrelated commercial content

We reserve the right to remove any photos that do not meet these standards.

4. Subscription Fees

To list a venue on SpaceMe, venue owners pay an annual listing fee of 150 EUR.
If offered a free trial period, we will notify you at least 14 days before the trial ends. You may then choose whether or not to continue using the platform. No payment information will be collected during any free period.

5. Disclaimer

We encourage teachers and organisers to verify the accuracy of information provided by venue owners.
SpaceMe may remove any listing that contains misleading or inaccurate information.

While we aim to keep the content up to date, we do not guarantee completeness, accuracy or reliability of any information on the site. You use the platform at your own risk.

We are not responsible for:
• Loss of income, profit, business, contracts or data
• Temporary website interruptions or technical issues beyond our control

We do not exclude liability where doing so is prohibited by law, including for fraud or personal injury caused by negligence.

6. Currency Display

Any displayed currency conversions are provided for informational purposes only. Rates may vary and are not guaranteed to be accurate or updated.

7. Copyright

All materials on the SpaceMe website—including text, images, design elements and downloadable content—are the property of SpaceMe and/or its licensors.
Unauthorised reproduction, distribution or use of this content is prohibited and may result in legal action.

Venue Requirements

To ensure a high-quality experience for teachers, students, and retreat guests, all venues listed on SpaceMe must meet a set of baseline requirements. In addition, we highlight a series of ideal features that help a venue stand out and increase booking potential.

Must-Have Requirements

These are the minimum standards a venue must meet to be listed on SpaceMe.

1. Practice Space

A dedicated indoor or outdoor area suitable for yoga, meditation, or movement sessions, with:

• Enough space for your maximum guest capacity, allowing all participants to practice comfortably
  (e.g., 10 guests = space for 10 mats with room to move)
• A clean, flat, unobstructed floor
• Safe, quiet environment for practice
  

2. Essential Equipment

Venues must provide:

• One yoga mat per guest (e.g., 10 guests = 10 mats)
• Two yoga blocks per guest (e.g., 10 guests = 20 blocks)
• At least 10 yoga straps (or one per participant for full occupancy)
• Clean, well-maintained equipment
  

3. Accommodation

• Clean and comfortable rooms (single, shared, or mixed)
• Good quality bedding
• Adequate bathrooms (private or shared) for the number of guests
• Safe, maintained infrastructure
  

4. Amenities

• Dining area suitable for groups
• Drinking water access
• Reliable Wi-Fi in common spaces
• Electricity and lighting
• Safe storage for guests
  

5. Basic Safety

• First aid kit
• Fire extinguishers
• Clear pathways and safe access around the property
• Emergency contact numbers available for guests
  

6. Availability & Pricing

• Clear availability calendar
• Transparent pricing for accommodation and additional services
• Defined cancellation and house rules
  

Ideal Requirements

These are features that greatly enhance the retreat experience and make a venue highly attractive to teachers and organisers.

1. Practice Space Enhancements

• Natural light with the ability to darken the room if needed
• Good ventilation or air-conditioning
• Indoor AND outdoor practice options
• Quiet surroundings with minimal external noise
• High-quality flooring (wood, bamboo, smooth tile)
• Sound system or ability to connect music
• Storage area for props
  

2. Extra Equipment (Optional But Valued)

• Bolsters
• Blankets
• Meditation cushions
• Additional props for restorative practices
• Whiteboard, flip chart, or projector for teacher trainings
  

3. Accommodation Enhancements

• Multiple room types (single/twin/shared)
• En-suite bathrooms
• Blackout curtains
• Air-conditioning or heaters
• Private balconies or terraces
• Daily cleaning service
  

4. Wellness & Community Spaces

• Lounge or relaxation areas
• Tea/coffee station
• Gardens, terraces, or nature areas
• Swimming pool, sauna, or wellness facilities
• Massage or treatment room
  

5. Food & Dining

• Retreat-friendly catering (vegan/vegetarian options)
• Flexible meal timing for teacher trainings
• Option for private chef use
• Outdoor dining spaces
  

6. Logistics & Location

• Peaceful, nature-rich environment
• Easy access and clear directions
• Parking or transfer support
• Nearby walking trails or nature areas
• Privacy from crowds or tourism
  

7. Teacher-Friendly Features

• Dedicated teaching room or lecture space
• Tables/chairs for anatomy or theory classes
• Strong, stable Wi-Fi for instructors
• Quiet study areas
• Printer access (optional)
  

8. Sustainability (Optional but increasingly important)

• Eco-friendly waste management
• Refillable water stations
• Responsible energy use
• Locally sourced food
  

9. Host Support

• Responsive communication
• On-site contact person
• Help coordinating transfers, activities, or external services
• Experience hosting retreats (not required, but beneficial)